Greenspace is a platform that facilitates the measurement of patient progress and outcomes; and displays such information to you, the patient, and to your health care provider(s). We know you are entrusting us with some of your most personal and valuable information and your privacy is extremely important to us. We are committed to protecting your privacy and safeguarding your personal information.
How We Collect and Use Your Personal Information
Below is a summary of the ways we collect and use your personal information:
Registering for Progress Measurement: When you sign-up for progress measurement, we may collect personal information, including your name, email address, phone number, gender, occupation and therapy history. We use this information to connect you with your health care provider and provide you with personalized assessments, as requested by your health care provider.
Delivery of Assessments: We use your name, email address, phone number, as set by your preferences in your user account, to send you a link to your personalized assessment.
Completing Personalized Assessments: We collect personal health information such as responses to assessment questions and quantitative assessment scores when you respond to a personalized assessment delivered by Greenspace. We use this information to provide you and your health care provider with a display of your assessment responses and a presentation of your or your child’s progress, as applicable.
Data Analytics: We use non-identifying and aggregated information we receive from your responses to the assessments, your feedback on the Greenspace platform and services and the frequency with which you use the Greenspace platform and services for certain purposes, including: (i) to improve our platform and services; (ii) to publish data and/or information regarding Greenspace services through various media platforms and academic journals; (iii) for marketing purposes; (iv) for distribution to industry stakeholders and association; and (iv) in relation to a research study at the University of Toronto. We will not share anything that could be used to identify you or your personal information.
Interacting With You: When you contact us with a comment, question or complaint, you may be asked for information that identifies you such as your name, address, email address and a telephone number along with any additional information we may need to promptly answer your question or respond to your comment or complaint. We use this information to respond to your inquiry and improve our service offerings. We may also use personal information to establish and manage our relationship with you and provide quality service.
Information Received as a Business Associate
Some Treatment Providers, (such as psychiatrists, psychologists, clinical social workers, , registered psychotherapists, professional counselors and marriage and family therapists.) may be subject to laws and regulations governing the use and disclosure of the health information they create or receive, including the Health Insurance Portability and Accountability Act of 1996 and the regulations adopted thereunder (“HIPAA”). Greenspace will only use or disclose such information as permitted by the controlling business associate agreement or as otherwise permitted by law. Greenspace limits access to “protected health information” in accordance with HIPAA. Greenspace’s workforce members are trained on the privacy and security requirements applicable to protected health information, and Greenspace’s “business associates” are required, pursuant to the terms of their agreements with us, to implement required safeguards.
Sharing of Personal Information
We will not disclose, trade, rent, sell or otherwise transfer your personal information, without your consent, except as otherwise set out herein.
Service Provider Arrangements: In order to provide the services available on the Greenspace platform, we have arrangements with certain necessary service providers that are subject to contractual agreements that include appropriate privacy standards. We may transfer (or otherwise make available) your personal information to such affiliates and other third parties for the purpose of enabling such parties to provide certain services on our behalf. Our service providers are given the information they need solely for the purpose of performing their designated functions, and are not authorized to use or disclose personal information for their own marketing or other purposes. For example, we may use service providers to authorize and process payments, host our platform, deliver assessments, operate certain of its features, send email or other communications, and manage and analyze data.
Legal, Compliance and Loss Prevention: Greenspace, its affiliates and its Canadian, US and other foreign service providers may provide your personal information in response to a search warrant or other legally valid inquiry or order, or to another organization for the purposes of investigating a breach of an agreement or contravention of law or detecting, suppressing or preventing fraud, or as otherwise required or permitted by applicable Canadian, US or other law. Your personal information may also be disclosed where necessary for the establishment, exercise or defence of legal claims and to investigate or prevent actual or suspect loss or harm to persons or property.
Safeguards and Retention
We have implemented reasonable administrative, technical and physical measures in an effort to safeguard the personal information in our custody and control to protect against theft, loss and unauthorized access, use, modification and disclosure. We restrict access to your personal information on a need-to-know basis to employees and authorized service providers who require access to fulfil their job requirements.
We have personal information retention processes designed to retain personal information for no longer than necessary for the purposes stated above or to otherwise meet legal requirements.
Access to Your Personal Information
You have the right to access, update and correct inaccuracies in your personal information in our custody and control, subject to certain exceptions prescribed by law.
You may request access, updating and corrections of inaccuracies in personal information we have in our custody or control by emailing or writing to us at the contact information set out below. We may request certain personal information for the purposes of verifying the identity of the individual seeking access to their personal information records.
Please contact our Privacy Officer if:
- you wish to access, update or correct inaccuracies in your personal information, or
- you otherwise have a question or complaint about the manner in which we or our service providers treat your personal information.
You may contact our Privacy Officer at firstname.lastname@example.org or by mail at the following address:
Greenspace Mental Health, Ltd.
1 Adelaide St. E., Suite 530
Toronto, ON Canada
Last Update: May 13, 2021